Medical Records Specialist
Immediately Hiring!Every day is an opportunity for our associates to deeply connect with people in a profound and personal way. Our associates are the core of our mission and we know that offering them genuine rewards and heart filling job satisfaction is the key to our success as a company. Here you’ll find opportunities to grow your career at any level whether you have direct contact with resident or support someone who does, and be inspired personally. With over 60,000 associates, there’s a place for you to make a difference in lives of the families we serve throughout our continuum of care.
Routinely audits medical records for required documents and signatures.
- Audits resident records on a monthly basis, audits discharged resident records, and audits new admission records according to established criteria to assure completeness, accuracy, and compliance with state and federal regulations.
- Mails forms needing completion or signature to physician as needed and maintains physician telephone order log.
- Thins medical records on a monthly basis and maintains files in proper order to assure accessibility.
- Maintains discharged records for prompt retrieval.
- Maintains control of the release of information by retaining charts for examination by physicians, and copying of record for other authorized personnel with management approval.
- Upholds confidentiality according to HIPAA rules and regulations.
- Assists nursing services with creating, updating and posting the staffing schedule. Maintains accurate reporting of attendance and work time.
- Assists with daily nursing services and ensures posting of schedules.
- Maintains supplies and inventory. Collects data on supplies needed from each unit and makes invoices as appropriate. Identifies type and amount of items to be stocked. Maintains supplies in a neat, clean and organized manner. Follows manufacturer’s instructions for proper storage of supplies. Receives, reviews and obtains approval prior to ordering supplies. Sends invoices to accounts payable promptly for payment. Performs and maintains quarterly inventory.
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
Education and Experience
High school diploma or equivalent. A minimum of 2 years of experience as a CNA. An additional year of clerical experience within Central Supplies, Medical Records or Staffing is preferred.
Certifications, Licenses, and Other Special Requirements
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.
Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Excellent oral and written communication skills, as well as exceptional customer service skills. Ability to speak and write English fluently. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Previous PC experience to include a working knowledge of various spreadsheet and word processing programs. Knowledge of the theory, techniques and practices of nursing assistance. Ability to carry out instructions furnished in written, oral, or diagram form. Ability to prioritize and plan work activities. Ability to organize tasks and work area. Ability to establish an effective working relationship with all departments and the community. Excellent organizational and follow-through skills.
Physical Demands and Working Conditions
- Requires interaction with co-workers, residents or vendors
- Occasional weekend, evening or night work if needed to ensure shift coverage.
- Use hands and fingers to handle or feel
- Reach with hands and arms
- Possible exposure to communicable diseases and infections
- Climb or balance
- Stoop, kneel, crouch, or crawl
- Talk or hear
- Ability to lift: Up to 25 pounds
- Possible exposure to blood-borne pathogens
- Possible exposure to various drugs, chemical, infectious, or biological hazards
Brookdale is an equal opportunity employer and a drug-free workplace.